Exhibitor Form

Contract for Exhibit Space at the 2023 South Carolina Early Childhood Association

Sheraton Myrtle Beach Convention Center Hotel in Myrtle Beach, SC
February 2-4, 2023

We have read and fully understand all of the details set forth and agree to abide by all of the exhibit rules and regulations which are part of the contract. Submission of this online form constitutes agreement to the information contained in it. An email confirmation will be sent to you upon receipt and acceptance.

Conducting Exhibits: Exhibit space must be manned at all times. Electrical or other mechanical apparatus must be muffled so that noise does not interfere with other exhibitors. Interviews, distribution of literature, samples and detailing should take place inside booths in order to avoid the infringement of the rights and privileges of other exhibitors. Permission to exhibit or present at a SCECA Conference does not imply endorsement of any product or program. SCECA reserves the right to deny the privilege of exhibiting or presenting to any person(s who violates SCECA policy.

By signing the contract form, you agree to the following stipulations:

1. SCECA reserves the right to prohibit any exhibit that is violating SCECA policy.
2. Exhibitors agree to protect and hold harmless the SC Early Childhood Association (SCECA), the Southern Early Childhood Association (SECA), the Sheraton Myrtle Beach Convention Center Hotel or the city of Myrtle Beach and their officers, employees and agents from any and all claims for damages, suits, etc. by any and all persons which may result on account of injury, loss or damage sustained upon the space occupied by the exhibitor, or on account of machinery and property under the control of an exhibitor, his representatives or his agents or employees to his property or wares arising from any course whatsoever prior to, during or subsequent to the period of exhibition. Each exhibitor, by signing the contract to exhibit, understands that he releases SCECA, SECA, the Sheraton Convention Center Hotel and the city of Myrtle Beach and their employees, officers, and agents from and agrees to indemnify each against any and all claims from any such loss, injury, or damage.
3. The Exhibitor shall be fully responsible to pay for any and all damages to the property owned by the Sheraton Myrtle Beach Convention Center Hotel and the city of Myrtle Beach, its owners or managers, which result from any act or omission of exhibitor. Exhibitor agrees to defend, indemnify and hold harmless, the Sheraton Myrtle Beach Convention Center Hotel, and the city of Myrtle Beach, its owners, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor’s use of property. Exhibitor’s liability shall include all losses, costs, damages or expenses arising from, out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of the Exhibitor’s occupancy and use of the Exhibition premises, or any part thereof. No material may be tacked, glued, screwed, tacked, or otherwise attached to columns, doors, walls, floors or other parts of the building and furnishings.
4. SCECA cannot guarantee against loss or damage of any kind but will endeavor to protect Exhibitors by locking the convention space during the hours that the convention is closed and a security guard will be patrolling at night. Exhibitors wishing to insure their materials, goods and/or wares on exhibit against theft, damage by fire or loss of any kinds must do so at their own expense.
5. Any points not covered above are subject to settlement by SCECA. Any violation of these rules and regulations by any Exhibitor will void the agreement for booth space and such Exhibitor will forfeit all monies that have been paid. The Conference Chairperson shall have the right to terminate the agreement for booth space and to enter and take possession of the space at the expense of the Exhibitor. Written notice to terminate the agreement for booth space and/or entry is not required.

Security and Insurance: SCECA cannot guarantee against loss or damage of any kind but will endeavor to protect Exhibitors by locking the Convention space during the hours that the convention is closed. Exhibitors wishing to insure their materials, goods and/or wares on exhibit against theft, damage by fire or loss of any kinds must do so at their own expense. Interpretation and Violation: Any points not covered above are subject to settlement by SCECA. Any violation of these rules and regulations by any Exhibitor will void the agreement for booth space and such Exhibitor will forfeit all monies that have been paid. The Conference Chairperson shall have the right to terminate the agreement for booth space and to enter and take possession of the space at the expense of the Exhibitor. Written notice to terminate the agreement for booth space and/or entry is not required.

Hotel Accommodations: Accommodations will be available to exhibitors. Please see our website hotel info page for details.