South Carolina Early Childhood Association
PROVIDING SUPPORT AND PROFESSIONAL DEVELOPMENT FOR TEACHERS
 

Exhibitor Information

2025 SCECA's 70th Annual Conference February 6 – 8, 2025

Join us at the 70th South Carolina Early Childhood Association Conference, which will be held in-person at the Sheraton Hotel and Myrtle Beach Convention Center in Myrtle Beach , SC. 

There are opportunities for both Exhibitors, below, and Sponsors.

Hotel information can be found on the main Conference page.

Click here to download the Exhibit Packet


EXHIBIT & PRICING INFORMATION

DEADLINE TO RESERVE BOOTH SPACE IS DECEMBER 31, 2024

Vendor Spaces will consist of Table top displays and single, double or triple booths. Exhibitors will be located in the Exhibit Hall A where there is also a concession stand. The Exhibit space is NOT carpeted. The Hall will be locked after hours to protect your products. 

When filling out the registration information, all information should apply to the exhibitor organization, and the contact person for that organization.   

Register as Exhibitor

Booth Exhibit Package $375 each

Size: 10' x 10' 
8' back wall and 3' side drapes
Two (2) 6' x 30" skirted tables
Two (2) side chairs
One (1) trash can



Table Exhibit Package $200 each

One (1) 6' x 30" skirted table
Two (2) side chairs
One (1) trash can

Electricity & Internet $120

Must be ordered with exhibit package.

WIFI is provided by SCECA.

Exhibitor Schedule

Thursday, February 6, 2025

 9:00am - 10:00amExhibitor Registration Open
10:00am - 4:00pm

Exhibitors Move-in and Set-up. 

 5:00pm - 8:30pmExhibits Open
 5:00pm - 8:30pmSilent Auction Open


Friday, February 7, 2025

 6:00am - 6:00pmRegistration Open
 8:00am - 5:00pm

Exhibits Open

 7:00am - 5:40pmSessions
 8:00am - 4:40pmSilent Auction Open
 5:40pm - 6:40pmPick up Auction Items


Saturday, February 8, 2025

 6:00am - 10:00amRegistration Open
 8:00am - 1:30pm

Exhibits Open

 7:00am - 4:15pmSessions
 1:30pmExhibits Close / Breakdown
 1:30pm - 4:30pmTear down / Move out


Ad Space

SCECA is using a digital program so no ad space will be sold. You do have the opportunity to put your brand logo and a description of what your company offers once the digital program is populated. You will be contacted when the program is ready for you to add your information by the Exhibits Chair.

REFUND POLICY

No refunds will be made for cancellations unless SCECA changes to a virtual format.

CONDUCTING EXHIBITS

Exhibit space must be manned at all times. Electrical or other mechanical apparatus must be muffled so that noise does not interfere with other exhibitors. Interviews, distribution of literature, samples and detailing should take place inside booths in order to avoid the infringement of the rights and privileges of other exhibitors.

SECURITY

SCECA cannot guarantee against loss or damage of any kind but will endeavor to protect exhibitors by locking the Exhibit Space during the non-operational hours. Exhibitors may want to insure their exhibit materials at their own expense.

CONTRACT STIPULATIONS

By signing the contract form, you agree to the following stipulations:

1. SCECA reserves the right to prohibit any exhibit that is violating SCECA policy.

2. Exhibitors agree to protect and hold harmless the SC Early Childhood Association (SCECA), the Sheraton Hotel and Myrtle Beach Convention Center or the city of Myrtle Beach and their officers, employees and agents from any and all claims for damages, suits, etc. by any and all persons which may result on account of injury, loss or damage sustained upon the space occupied by the exhibitor, or on account of machinery and property under the control of an exhibitor, his representatives or his agents or employees to his property or wares arising from any course whatsoever prior to, during or subsequent to the period of exhibition. Each exhibitor, by signing the contract to exhibit, understands that he releases SCECA, the Sheraton Hotel and Myrtle Beach Convention Center and the city of Myrtle Beach and their employees, officers, and agents from and agrees to indemnify each against any and all claims from any such loss, injury, or damage.

3. The Exhibitor shall be fully responsible to pay for any and all damages to the property owned by the Sheraton Hotel and Myrtle Beach Convention Center and the city of Myrtle Beach, its owners or managers, which result from any act or omission of exhibitor. Exhibitor agrees to defend, indemnify and hold harmless, the Sheraton Hotel and Myrtle Beach Convention Center, and the city of Myrtle Beach, its owners, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor’s use of property. Exhibitor’s liability shall include all losses, costs, damages or expenses arising from, out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of the Exhibitor’s occupancy and use of the Exhibition premises, or any part thereof. No material may be glued, screwed, tacked, or otherwise attached to columns, doors, walls, floors or other parts of the building and furnishings.

4. SCECA cannot guarantee against loss or damage of any kind but will endeavor to protect Exhibitors’ materials by locking the Exhibitor space during the hours that the convention is closed. Security cameras will be in use during the night. Exhibitors can choose to insure their materials and goods on display against theft, damage by fire or loss of any kinds must do so at their own expense.

5. Any points not covered above are subject to settlement by SCECA. Any violation of these rules and regulations by any Exhibitor will void the agreement for booth space and as such Exhibitor will forfeit all monies that have been paid. The Conference Chairperson shall have the right to terminate the contract for booth space, to enter and take possession of the space at the Exhibitor’s expense. Written notice to terminate the agreement for booth space and/or entry is not required.

Exhibitor Contact Information

Brittany Dorroh                                           Dona Pitts

2025 Exhibits Chair                                                    2025 Executive Director

803-807-3006 (after 4:00PM)                                     803-924-1421 (anytime)
exhibits@sceca.org                                                    executivedirector@sceca.org

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